How to Write a Post-Interview Thank You Note

Job interviews are all about making a positive impression—and that’s something you can do even once the interview itself is technically over. Within a day or two of your job interview, send a thank you note to the person you interviewed with. It doesn’t matter whether the interview was a triumph or a total disaster; it doesn’t even matter whether you still want the job or not. You never know when you might encounter someone from that organization again, and it’s simply wise to make sure you leave that strong impression.

Before You Leave the Interview

Even before you exit from the interview, one thing you can do is ask everyone you’re interviewing with for a business card. That way, when you send thank you notes, you don’t leave anyone out—and you don’t get anyone’s name wrong! At the very least, take an extra minute to confirm that you have all the names right before you leave the office.

How to Write Your Thank You Note

As for actually composing your thank you note, here are some tips to keep you on the straight and narrow.

• Send an individual thank you note for everyone you interview with—not just one blanket thank you for the group. That personal touch goes a long way!
• If at all possible, send your thank you note within 24 hours of the interview—48 at the very most.
• Mention specifics. Make note of something about the company you found to be exciting, e.g., “I was excited to hear about New Client A,” or “I think new app B sounds like a tremendous asset.”
• Highlight a particular skill or achievement from your own resume that you think will align with the position in question.
• Affirm once more why you feel as though you’re a good fit for the position.
• Make sure each thank you note is unique! Remember that the people who receive them may compare them, so you don’t want each thank you note you send to be a generic form letter.
• Keep the letter fairly brief and straight to the point; you want to reaffirm your thankfulness for the interview and your interest in the position, but you don’t need to belabor things. A good thank you note is usually a paragraph or two.

Always Send a Note

Again, it’s always good to send a thank you note—even if you don’t really want the position. Keep those impressions positive—and your bridges from burning.

By the way: Sending your thank you note via email is almost always acceptable, unless you know the company to be especially formal or old-fashioned—like a law firm, perhaps.

And if you need help composing a robust, effective thank you note, we encourage you to use our team. Grammar Chic, Inc. can help you craft the perfect resume, cover letter, and yes, even the perfect thank you note. Reach out to us today to learn more: 803-831-7444, or www.grammarchic.net.