Tag Archives: Job Seeking Help

How to Write a Post-Interview Thank You Note

Job interviews are all about making a positive impression—and that’s something you can do even once the interview itself is technically over. Within a day or two of your job interview, send a thank you note to the person you interviewed with. It doesn’t matter whether the interview was a triumph or a total disaster; it doesn’t even matter whether you still want the job or not. You never know when you might encounter someone from that organization again, and it’s simply wise to make sure you leave that strong impression.

Before You Leave the Interview

Even before you exit from the interview, one thing you can do is ask everyone you’re interviewing with for a business card. That way, when you send thank you notes, you don’t leave anyone out—and you don’t get anyone’s name wrong! At the very least, take an extra minute to confirm that you have all the names right before you leave the office.

How to Write Your Thank You Note

As for actually composing your thank you note, here are some tips to keep you on the straight and narrow.

  • Send an individual thank you note for everyone you interview with—not just one blanket thank you for the group. That personal touch goes a long way!
  • If at all possible, send your thank you note within 24 hours of the interview—48 at the very most.
  • Mention specifics. Make note of something about the company you found to be exciting, e.g., “I was excited to hear about New Client A,” or “I think new app B sounds like a tremendous asset.”
  • Highlight a particular skill or achievement from your own resume that you think will align with the position in question.
  • Affirm once more why you feel as though you’re a good fit for the position.
  • Make sure each thank you note is unique! Remember that the people who receive them may compare them, so you don’t want each thank you note you send to be a generic form letter.
  • Keep the letter fairly brief and straight to the point; you want to reaffirm your thankfulness for the interview and your interest in the position, but you don’t need to belabor things. A good thank you note is usually a paragraph or two.

Always Send a Note

Again, it’s always good to send a thank you note—even if you don’t really want the position. Keep those impressions positive—and your bridges from burning.

By the way: Sending your thank you note via email is almost always acceptable, unless you know the company to be especially formal or old-fashioned—like a law firm, perhaps.

And if you need help composing a robust, effective thank you note, we encourage you to use our team. Grammar Chic, Inc. can help you craft the perfect resume, cover letter, and yes, even the perfect thank you note. Reach out to us today to learn more: 803-831-7444, or www.grammarchic.net.

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How to Nail Your (Surprise!) Phone Interview

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For jobseekers, a phone interview can sometimes be just as intimidating as an in-person one, perhaps even more so; when you’re speaking on the phone you have no way of making eye contact or of “reading the room,” nor to pick up on facial cues or other social signifiers. In short, you feel like you’re in the dark—and that can be stressful!

For many job applicants, though, a phone interview is going to be a necessary part of the process. Here’s what happens, and is happening more and more: A hiring manager gets your resume, reviews it, and finds it to be promising. So then he or she will give you a call to ask a few preliminary questions; this is meant to be a “screening” interview, clearing away any red-flag candidates before the real interviews start. These phone interviews will often come to you as a total surprise—which means you need to be ready.

Know When to Answer

Indeed, preparedness is key. The first rule of thumb is that, when you’re in the job market, you shouldn’t take phone calls unless they’re from people you know and unless you’re really ready for them. Taking a phone call from your spouse, your mom, or your best friend? Fine. A call from a number you don’t recognize? That’s dicier.

Your frame of mind and level of distraction matter here. If you’re at the park watching your kids play or just about to duck into a doctor’s appointment, don’t answer. If you can answer, make sure you stand up, walk around for a moment, and clear your head—then answer.

Remember: Any unknown caller could potentially be a hiring manager!

Get Ready for Voicemail

Are we saying that, if you’re too busy to do a phone interview, you just shouldn’t answer your phone? Well… yes. But make sure you’ve got a voicemail box that’s ready to take over for you.

First, change your voice message to ensure that it conveys professionalism—not anything jokey or goofy. Also make sure you’re on a plan that lets you accept multiple voicemails in your box, and that you’ve cleared out enough space to accept new messages!

Be Professional in the Interview

Of course, you’re going to need to connect with the interviewer at some point. Since these phone interviews come by surprise, you can sometimes feel like you’re being ambushed. Avoid this by preparing some quick notes: Get an index card or two and write down one-to-two sentence summaries of all your past jobs/resume entries, as well as a quick note or two about why you’re interested in the job.

The point of this is not to have a script or to be robotic in your answers, but just to jog your memory and reset your mind if you receive a call at a really unexpected time.

Also make sure that you take the time to introduce yourself professionally and to be thoughtful in your answers. The hiring manager may seem to be rushing you, but that doesn’t mean you have to dash your chances by offering hasty or ill-conceived responses.

These phone interviews are critical—but you won’t get one without a solid resume. Get yours today by reaching out to the Grammar Chic team at www.grammarchic.net, or at 803-831-7444.

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