Tag Archives: Thank you note writing

December 6, 2017 · 12:41 pm

The Bride’s Guide to Thank You Notes

We recently made our case for thank you notes—arguing that, far from being antiquated or out of date, thank you notes remain vital ways of extending gratitude and friendship. They are especially relevant during this, the season of giving and receiving gifts.

Of course, Christmas is not the only reason why you might pen a thank you note. Another reason? You’ve recently gotten married, and have a whole stack of notes to send out for all those wedding gifts you received.

This can be daunting. Let us say from the onset that we do not recommend skipping out on thank you note writing. When you get a gift, you should take the time to write a brief note; failure to do so is just rude.

As for the nuts and bolts of post-wedding thank you notes, here are some quick tips and pointers.

Writing Thank You Notes After Your Wedding

Don’t be late! The good news is that you have plenty of time to get all your wedding thank you notes written; etiquette dictates that, so long as you get them all mailed before your one-year anniversary, you’re in good shape. Why not set aside one evening a week to write thank you notes, and write maybe 10 in each sitting? You’ll blaze through ‘em in no time!

Get the names right. There’s nothing more awkward than botching the name of a wedding guest who you really don’t know very well. If you’re not sure about the spelling of a name, always check with a friend or loved one who knows the person better!

Include the children. If someone brings their kids to the wedding, and the gift is said to be from the whole family, the kids need to be included in the thank you note. Again, double check spellings if you’re unsure.

Try to remember who was actually at your wedding. “Thank you for your presence on our special day” is an odd thing to tell someone who wasn’t actually at the ceremony, and simply mailed you their gift. If you’re at all unsure about whether the person was present on your big day, skip this part of the card.

Personalize! A thank you note doesn’t need to be more than a few short sentences, so don’t feel like you have to write a book within each one—but do go into some specifics. “Thank you for the wonderful gift” feels generic. Make note of what the gift is, how you’ve used it, what it reminds you of, etc.

Don’t mention dollar amounts. Phrases like “thank you for the $200 Target gift card” are just not necessary. Focus on people and on gratitude, not on money.

Don’t show favoritism. Don’t slip a wedding portrait into one card if you can’t do it for all of them.

Don’t type your cards. Handwritten is always the way to go.

As we said in our previous post, the real focus should be on sincerity. Take just a couple of sentences to express your deep, personal thanks; that’s all you have to do!

For help with any writing needs, reach out to the Grammar Chic team at 803-831-7444, or www.grammarchic.net.

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April 27, 2017 · 12:08 pm

How to Write a Post-Interview Thank You Note

Job interviews are all about making a positive impression—and that’s something you can do even once the interview itself is technically over. Within a day or two of your job interview, send a thank you note to the person you interviewed with. It doesn’t matter whether the interview was a triumph or a total disaster; it doesn’t even matter whether you still want the job or not. You never know when you might encounter someone from that organization again, and it’s simply wise to make sure you leave that strong impression.

Before You Leave the Interview

Even before you exit from the interview, one thing you can do is ask everyone you’re interviewing with for a business card. That way, when you send thank you notes, you don’t leave anyone out—and you don’t get anyone’s name wrong! At the very least, take an extra minute to confirm that you have all the names right before you leave the office.

How to Write Your Thank You Note

As for actually composing your thank you note, here are some tips to keep you on the straight and narrow.

  • Send an individual thank you note for everyone you interview with—not just one blanket thank you for the group. That personal touch goes a long way!
  • If at all possible, send your thank you note within 24 hours of the interview—48 at the very most.
  • Mention specifics. Make note of something about the company you found to be exciting, e.g., “I was excited to hear about New Client A,” or “I think new app B sounds like a tremendous asset.”
  • Highlight a particular skill or achievement from your own resume that you think will align with the position in question.
  • Affirm once more why you feel as though you’re a good fit for the position.
  • Make sure each thank you note is unique! Remember that the people who receive them may compare them, so you don’t want each thank you note you send to be a generic form letter.
  • Keep the letter fairly brief and straight to the point; you want to reaffirm your thankfulness for the interview and your interest in the position, but you don’t need to belabor things. A good thank you note is usually a paragraph or two.

Always Send a Note

Again, it’s always good to send a thank you note—even if you don’t really want the position. Keep those impressions positive—and your bridges from burning.

By the way: Sending your thank you note via email is almost always acceptable, unless you know the company to be especially formal or old-fashioned—like a law firm, perhaps.

And if you need help composing a robust, effective thank you note, we encourage you to use our team. Grammar Chic, Inc. can help you craft the perfect resume, cover letter, and yes, even the perfect thank you note. Reach out to us today to learn more: 803-831-7444, or www.grammarchic.net.

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June 7, 2013 · 1:08 pm

Why The Dying Art of the Thank You Note Is Crucial For Job Hunt Success

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As a kid, you were probably forced to spend time writing up thank you notes after you received birthday presents or graduation gifts. While the chore may have seemed unnecessary at the time, it’s a skill that you shouldn’t abandon as you get older and begin a job hunt. Though thank you notes (and snail mail in general) are on the decline, in business, thank you notes are still alive and well.

Why send a thank you note?

It’s likely that a hiring manager is interviewing anywhere from a handful to dozens of other candidates for a job. As time passes, your own interview conversation may begin to blend in with the others, preventing you from sticking out in that individuals’ mind. However, when the interviewer receives a thank you note or thank you e-mail from you, it helps to remind them what they found impressive about you during your talk. It also further emphasizes your interest in the position, and reinforces the positive impressions that you earned during your interview.

The dos and don’ts

Now that you know the importance of the thank you note or e-mail, it’s time to get writing. Here are some dos and don’ts to keep in mind as you put pen to paper:

  • Don’t treat it as a requirement: The point of a thank you note is to show your interest in the position, while helping to reinforce the positive traits you illustrated during your interview. Writing a note that seems as if your mom is over your shoulder nagging you does neither of these things. Instead of writing a generic “thank you so much for your time” and signing off, make reference to the conversation you had. This shows that you were really paying attention and were engaged. While you technically are thanking the interviewer for their time, the purpose of the note is also to show how a business partnership between the two of you would be beneficial. If the individual informed you of something about the company that you didn’t know before, bring this up again. You can also reinforce the traits you feel you could bring to the position. Make sure to list the exact position you’re applying for too, in case the person reading needs some help jogging their memory.
  • Don’t send gifts: Some candidates believe that a bouquet of flowers or a fruit basket will put them at the top of a hiring manager’s list. In reality, this creates an awkward situation that should be avoided. A well-written thank you note is sufficient.
  •  Do wait before sending it: If you drop the note off with the receptionist as you leave, it’s clear you just fired it off quickly before the interview because you felt it was something that had to get done. Instead, wait until after the conversation, incorporate details from the discussion, and mail it later.
  • Do proofread carefully: Just like your resume and cover letter, your thank you note must be flawless. Even though it’s a more casual form of correspondence, if you’re blatantly mixing up your “their” with your “they’re” and “there,” it shows that you don’t take time to carefully edit your work. This can lead a hiring manager to worry that the same mistakes could happen during important proposals and presentations. Check over your thank you note carefully before you send it. You may even want to ask someone else to review it for you too.

While getting snail mail is a rare occasion these days (why can’t the same be said for bills and junk mail?) taking time to write a thoughtful, carefully crafted letter can help you to stand out in the running for a competitive position.

The team at Grammar Chic specializes in a variety of professional writing and editing services. For more information about how we can help you, visit www.grammarchic.net or call 803-831-7444. We also invite you to follow us on Twitter @GrammarChicInc for the latest in writing and editing tips and to give a “like” to our Facebook page. Text GRAMMARCHIC to 22828 for a special offer.

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